Lodger Rental Agreement | Summer Style

What's inside

Room Rental Agreement is a one-page form supplied as a two-page PDF: two versions of the same form, not two halves of one document. Page 1 prints "$" before the money fields and carries the NanaKwanDesign disclaimer strip along the bottom edge. Page 2 prints "£" and has no disclaimer. The house icon, typeface and "Thank you" sign-off differ slightly; the wording and field labels are the same.

There are six short numbered sections. The $ page has about 26 ruled lines and the £ page about 22:

• 1. Parties — name, address, phone and email for landlord and tenant.
• 2. Property — the property address and two lines for a room description.
• 3. Rental terms — monthly rent, due date, payment method, a "Security Deposit" line, and two date lines printed as "Lease Start Date" and "Lease End Date". No clause wording.
• 4. Rules and responsibilities — five one-line house rules: residential use only, room and common areas kept clean and tidy, quiet hours (from ___ to ___), no smoking or pets unless agreed in writing, guests only with prior written permission.
• 5. Termination — "Either party may terminate this Agreement with ___ days written notice", and a line saying the tenant vacates and returns the keys.
• 6. Signatures — "By signing below, both parties agree to the terms of this Room Rental Agreement", then a signature and a date for each party. No witness block, no printed-name line. On the $ page these have ruled lines; on the £ page the signature and date labels have no ruled lines at all.

The styling is summery: watercolour palm fronds, sage-green and peach heading pills and a script "Thank you". Every field is blank. You download two files: the agreement PDF and a second PDF holding the Canva edit link. The page measures 279 x 394 mm, neither A4 nor US Letter, so it scales to fit when printed.

Who it's for

This is a design template for a simple, informal room arrangement. Its layout is closest to someone renting out a spare room in the home they live in. It is not a tenancy agreement, and it is not written for a room let where the landlord lives somewhere else. The form prints "Lease End Date" and a blank notice period in days. As the legal-context section explains, that fixed-term shape no longer matches how private tenancies are set up in England or Scotland when the landlord is not resident. In Wales such a letting is usually an occupation contract with a statutory written statement, which the form does not contain.

Holiday lets, studio hire and caravan hire have their own templates: the Short-Term Rental Agreement, the Studio Rental Agreement and the Caravan Rental Agreement. For whole-property lets see the England Tenancy Agreement and the Residential Rental Agreement. All templates are at /templates; usage terms at /license.

How to fill it in

The PDF has no interactive form fields, and the body of the $ page is a flat image. There are three ways to complete it:

1. Print and write. Pick the £ or $ page, print it with "scale to fit" on A4 or Letter, and fill the lines in by hand.
2. Annotate in a PDF app. Open it in Preview, Adobe Acrobat Reader or a browser and add text boxes over the lines.
3. Edit in Canva. Open the second PDF and follow the link. The design opens in Canva (a free Canva account is needed), where the text can be edited and a fresh PDF exported.

Before you use it: the legal context

This is a template, not legal advice, and NanaKwanDesign is a design shop, not a law firm. The agreement body names no country, Act, deposit scheme or notice period; the only UK cues are the £ signs on page 2 and the disclaimer strip on the $ page, which mentions HMRC and a UK solicitor. This section covers England, Wales and Scotland only. It does not describe Northern Ireland or any country outside the UK, including where the $ page might be used.

England. Since 1 May 2026, terms of an assured tenancy that provide for a fixed term are of no effect (Housing Act 1988 s.4A, inserted by the Renters' Rights Act 2025; commencement by S.I. 2026/421), and assured shorthold tenancies were abolished (s.2). gov.uk says a written-in end date will not apply. A landlord under a new private assured tenancy gives the tenant a written statement of specified terms before the tenancy is entered into (s.16D; content in S.I. 2026/324). Consent to keep a pet is not to be unreasonably refused (s.16A). A tenant's notice is given in writing and is at least two months unless the landlord agrees a shorter period in writing; a landlord cannot require more than two months (gov.uk). A landlord cannot use a section 21 notice; possession needs a legal ground, a section 8 notice and, if needed, a court order. A deposit goes into an authorised scheme within 30 days (Housing Act 2004 s.213).

The resident-landlord exclusion from assured tenancies is in Housing Act 1988 Schedule 1 paragraph 10. It covers a landlord who lives, as their only or principal home, in the same flat, or elsewhere in the same building if that building is not a purpose-built block of flats, and has done so throughout. The "excluded" status for sharing accommodation with a resident landlord, for eviction purposes, is in the Protection from Eviction Act 1977 section 3A, which extends to England and Wales. gov.uk says that where the lodger is an excluded occupier (sharing accommodation with the resident landlord), reasonable notice is usually the rental payment period and need not be in writing. For a lodger who is not an excluded occupier, gov.uk says a written notice to quit is needed, and a court order if the lodger does not leave. Right to rent checks still apply to lodgers in England.

Wales. Since 1 December 2022 the Renting Homes (Wales) Act 2016 has replaced tenancy agreements with occupation contracts. The occupier is a "contract-holder" and receives a written statement within 14 days of the occupation date (s.31). A standard contract can be periodic or fixed term (s.8), with model written statements for both on gov.wales. Sharing accommodation with a landlord who lives there as their only or principal home is an exception: it is not an occupation contract unless the landlord gives notice that it is (Sch 2 para 6).

Scotland. A private residential tenancy is open-ended: an agreement with no end date is still a tenancy (s.4), and the tenancy can only be brought to an end under Part 5 of the 2016 Act (s.44). Where the terms are not already in writing, the landlord provides a document setting out all the terms by the day the tenancy starts (s.10). A tenant gives at least 28 days' notice (s.49). Where the landlord shares the accommodation as part of their own home, or lives in the same building with ordinary access, the letting cannot be a private residential tenancy (Sch 1 paras 8 and 9).

What that means for this form. The "Lease End Date" and "___ days written notice" lines describe a fixed term ended by notice. In England a fixed end date has no effect in an assured tenancy, and a Scottish private residential tenancy cannot be ended by an end date. In Wales the occupier is a "contract-holder" under an occupation contract with a written statement, not a "Tenant" under a "Lease". The deposit line names no scheme, and the "no pets" rule sits awkwardly with the English pet-consent rule. The form does not state that the landlord lives in the property, and the £ page carries no disclaimer; changing the printed wording means editing the design through the Canva link. Whether a letting is a resident-landlord or excluded letting depends on the actual living arrangements, not on what the form says; the Canva link only changes the printed wording.

Questions people ask

Is the Room Rental Agreement a fillable PDF?

No. The PDF has no interactive form fields, and the body of the $ page is a flat image. It can be printed and written on, annotated with text boxes in a PDF app such as Preview, or opened through the Canva edit link in the second file, where the text can be edited (a free Canva account is needed) and a fresh PDF exported.

Why are there two pages in the PDF?

They are two versions of the same one-page form. Page 1 prints "$" and carries the disclaimer strip. Page 2 prints "£", has no disclaimer and has no ruled signature or date lines. Each page prints on its own.

Can I use this for a lodger in my own home?

The form's layout is closest to a lodger arrangement: a private room, shared common areas and house rules. It does not state that the landlord lives in the property, and it says "Tenant" and "Lease", not "lodger". Whether it is a resident-landlord or excluded letting depends on the actual living arrangements, not on the form's wording. The resident-landlord exclusion from assured tenancies is in Housing Act 1988 Schedule 1 paragraph 10. The "excluded" status for sharing with a resident landlord, for eviction purposes, is in Protection from Eviction Act 1977 section 3A. Right to rent checks still apply to lodgers in England.

Can I use it for a flat-share where I don't live there?

The form is not written for that. A room let by a landlord who lives elsewhere is usually an assured periodic tenancy in England, an occupation contract in Wales or a private residential tenancy in Scotland, each with its own statutory paperwork. This one-page template contains none of that content.

Does the notice-period line follow the legal minimum?

No. It is a blank number of days, and the form states no minimum. In England a tenant's notice to end an assured periodic tenancy is given in writing and is at least two months unless the landlord agrees a shorter period in writing; a landlord cannot require more than two months. In Scotland a tenant gives at least 28 days. gov.uk says that for an excluded occupier, who shares accommodation with the resident landlord, reasonable notice is usually the rental payment period and need not be in writing. For a lodger who is not an excluded occupier, gov.uk says a written notice to quit is needed, and a court order if the lodger does not leave. None of these figures is printed on the template.

Is this a legal document or legal advice?

It is a design template. NanaKwanDesign is a design shop, not a law firm, and the agreement body names no country, statute, deposit scheme or notice period. The legal-context section above links to where the rules are written.